Mailing List:2001-10-10 01, Re: Reunion 2002 -- Suggestion, by Esther Mott

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Mailing List Archives > 2001-10-10 01, Re: Reunion 2002 -- Suggestion, by Esther Mott

From: "Esther Mott" <emott6 -at- home.com> Subject: Re: [WHITNEY-L] Reunion 2002 -- Suggestion Date: Wed, 10 Oct 2001 09:32:15 -0700 References: <3BC31754.5090906@adelphia.net> Suggestion re hotel $ deposit -- why don't you have everybody who expects to come send you a check for $15-20 (whatever will cover the $840). Checks could be made out to either you or the hotel, whatever works best. I don't think most people would mind doing this -- I know I'd be glad to do it -- and it gets you off the hook personally. Also, I didn't respond last week because our name was already on the list and I thought you only wanted additions. We expect to be there (2 people, fly/rental car). Esther Whitney Mott ----- Original Message ----- From: "Chris Branagan" <dunmore -at- adelphia.net> To: <WHITNEY-L -at- rootsweb.com> Sent: Tuesday, October 09, 2001 8:27 AM Subject: [WHITNEY-L] Reunion 2002 > Hi Everyone! > Hi Lyn! > > There have been 53 who responded to my message last week about > the Whitney Research Group Reunion 2002. Before September 11, > our number of potential attendees was at 86. My feeling is that > 53 is enough to have the Reunion as planned , and that the > number will probably go up! > > I spoke with the Sheraton Inn in Lexington, Ma this morning and the > good news is they have come down on the room price to $84. > The bad news is that they want me to sign a contract > guaranteeing a minimum of 10 rooms for the weekend. The > "block rate" of $84 will be honored even if we need more than > 10 rooms. The dates we have discussed are August 9-11, 2002, > check in on Friday is at 3pm and check out on Sunday is noon. > I am a little hesitant to guarantee these rooms ( she > wants my credit card number) and am looking for suggestions. > Our numbers have already gone down by more than a quarter. > What if there are more attacks? Will people still feel they want > to attend? > > We could just all agree to meet there and pay the full price which > is $94-$149, but the advantage to the block of rooms is that the > price will be only $84. But if no one really comes to the > Reunion, then Chris and I have to pay $840! > > For the Saturday night banquet , the Sheraton wants to be paid > before the meals are served. The best idea I can come up with > is to have a Friday afternoon check in table where we would > give everyone a name tag, collect the $25 for the Saturday > night banquet* , hand out a schedule of events, etc. We have > to spend at least $1000 on food and drink for the weekend. If the > 53 really come, then we will more than make that minimum on > just the Saturday banquet. If we don't make the $1000 then Chris > and I have to make up the difference. > > *We could do something similar for Friday night by having a > more informal gathering with hors'dourves being paid before > hand and a cash bar . That would be good ice breaker. > > I hope this message doesn't sound too scattered. I guess I'm > feeling a bit overwhelmed by this Reunion planning, and especially > the financial risk. > > from, Carolyn > > ______________________________


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